How to donate records to the Archives

1. Bring all records you wish to donate to the Archives
2. Sign a Temporary Receipt 
3. Archives Acquisition committee evaluates your records
4. We send you a Certificate of Gift and/or a request to pick up declined records

What to donate

We are looking for records that provide insight into the life of an individual, family, or organization, as well as document the memory of the larger community. Business records document essential activities, decisions, legal obligations and responsibilities of a business.

Examples of potential archival records include correspondence, photographs, certificates, audio visual recordings, membership materials, posters, pamphlets, diaries, poetry, plans and drawings, policies and procedures, minutes, agreements, ledgers, CDs, videos, audio recording and film.

Why donate

We store our collection in a secure and environmentally stable storage facility (not a damp basement or dusty attic). We provide public access to the records for various types of research and make copies of items on request. We will ensure your place in history is not forgotten and your story is preserved for researchers and future generations.

Donate Online

Once you have your electronic records ready in one folder on your computer, contact us to arrange for a remote donation through our Preservica website.

1. Prepare your digital records into a folder or set of folders on your computer
2. Email archives@reddeer.ca and ask for a digital donation link
3. Receive a link from our digital donation form and follow the on-screen prompts to upload your contents for potential donation. Ensure you have a stable internet connection before starting a donation to ensure that all records are uploaded, and make sure you click Submit after your upload is complete.

Note that there are limits to the total size that can be submitted in each donation but each link can be used multiple times.

The Archives Acquisition Committee reviews all potential donations for suitability for long-term preservation in our holdings. Not all submitted or proposed donations are accepted.