Getting on the Agenda

Before you request to have an item placed on the council agenda, review the information below.

When are Council meetings held?

Are Council meetings open to the public?

Yes. You are welcome to attend all regular council meetings. When attending a Council meeting, please use the west (park side) doors of City Hall. A Commissioner will direct you to the Council Chambers on the second floor.

What types of issues does Council consider?

Items brought to Council meetings vary. Issues may include requests to change bylaws or land zoning, petitions, or a variety of other concerns.

How do I get an item on the agenda?


Write a letter:
Mayor & City Council
c/o Legislative Services
P.O. Box 5008
Red Deer, AB T4N 3T4

Deliver your request in person:
Legislative Services Department
2nd floor, City Hall

What should I include in my letter or e-mail to Council?

  • The date, your first and last name, your mailing address, daytime phone/cell and fax number and/or e-mail address (if applicable).
  • Outline the details of your request providing background information or any other details you feel will be helpful in presenting your information to Council.
  • Attach documents that may assist Council in making a decision. If your issue is land or building related, please include the street address and legal description of the property in question. Attach maps, sketches or drawings where applicable.
  • The Legislative Services Manager must receive your letter prior to 4:30 p.m., six Mondays (6 weeks) before the council meeting at which you would like your item discussed. This gives the Legislative Services Manager time to collect comments and additional information from city administration.

What personal information could be released in the agenda?

Letters from residents normally include personal information, such as name, address, phones numbers, and possibly opinions and other personal information. While maintaining the duel objectives of open government and protection of privacy, it is possible that personal information may be publically disclosed. The City of Red Deer strives to protect personal information not necessary for disclosure, however, redaction is not always guaranteed. 

When will my issue be discussed?

The Legislative Services Manager will advise you by letter or email of the date your item will be considered.

Are all requests to have an item discussed at a Council meeting granted?

Depending on the nature of the item you would like discussed, city administration may be able to handle your request and it may not need to proceed to Council. There are also cases where a request will not be granted if a similar item has appeared on the Council agenda in the last six months.

Will I get a copy of the Council agenda before I attend the Council meeting?

Copies of the Council agenda are made available on The City's website the Thursday prior to the Council meeting.  You will be advised by phone and or email of the approximate time that Council will be discussing your specific item. Your item will be discussed even if you do not attend the meeting.

Do I have to speak at the Council meeting?

No. However, if you wish to speak to your item please indicate your desire to speak in your letter, or contact the Legislative Services Manager prior to the meeting. If you don't wish to make a presentation you may choose to be available to answer any questions that the Mayor or Councillors may have.

Can I use audio-visual equipment for my presentation?

Yes. Contact Legislative Services on the Friday prior to the Council meeting to advise if audio visual equipment will be required. A computer, screen, DVD, and VCR, flip charts, overhead projectors, are all available for your use. Arrange a time to set up and test the equipment prior to the council meeting.

How will I know when it is my turn to speak?

If the Legislative Services Manager has been notified that you wish to speak, the Mayor will invite you to come forward to the podium at the appropriate time.

How do I begin?

Begin by stating your name and, if applicable, the name of the company or group you are representing. If several members of a group are present, one person should be appointed to act as a spokesperson for the entire group. When addressing Council remember to keep your comments brief (5 - 10 minutes) and confined to the topic.

How do I address the Mayor?

The Mayor, or the Mayor's delegate, is the Chairman of the meeting and should be addressed as "Mayor......."

How do I address a Councillor?

When addressing a Councillor, the Chairman should be addressed first and then the Councillor, "Mayor.......,Councillor...."

Can I ask Council or the administration a question during my presentation?

If, while addressing Council, you wish to ask a question of someone in the Council Chambers, such as an individual member of Council or the city administration, please direct your question to the Chairman. The Chairman will then direct the individual concerned to respond to the question if felt it is appropriate to do so.

What do I do after my presentation?

Council may wish to ask you questions. Please remain standing at the podium until excused by the Chairman.

When will a decision be made?

A decision will normally be made at the Council meeting. However, there are occasions when additional information is required before Council can make an informed decision. In this event, the item will be tabled to a future Council meeting until the additional information is received. In any case, the Legislative Services Manager will advise you via a letter of Council's decision with respect to your item.

Where can I get more information on this process?

Legislative Services (403-342-8132) is your direct link to Council. Staff will provide you with as much assistance and current information as possible to ensure that your issue is brought to Council in a timely and impartial manner.